Olthuis Kleer Townshend LLP (OKT hereafter) specializes in Aboriginal Rights and First Nations Law. The firm has been using Word LXTM Enterprise (Word LXTM hereafter) to enhance their legal document creation practices for many years.
We sat down with them to find out how the software has benefited their practice. Here are four ways OKT has improved their document creation using Word LXTM Enterprise.
1. Template Automation and Customization
Having easy access to your firm’s customized templates is a large part of what makes Word LXTM so popular. Creating everyday correspondence, like letters, faxes and envelopes, is accessible right from the Microsoft Word ribbon with firm-branded customization. The logo, fonts, styles, file numbers, client information, and precedents are pre-set. This means that there’s no more adjusting margins or reformatting, or wasting time trying to find a client’s fax number. This kind of automation and customization saves users invaluable time.
Related Article: Learn “Why Legal Templates and Legal Documents Software are a Must For Law Firms.”
2. Specialized Tools
Direct formatting is a task of the past. Word LXTM takes some of Microsoft Word’s native features and brings them forward for legal professionals. For example, toggling the letterhead, creating tables, and inserting signature lines can all be done in a single mouse click. Other one-click tools are available for fast updates to client information, adjusting the font, or inserting watermarks. Not having to search for these functions deep within Word saves lots of time and frustration.
3. Standardizing Documents
Since the firm can customize templates and apply their preferred styles, all documentation coming from the firm will be standardized. This means client documents are more consistent and accurate. Cathy Ball, a legal assistant at OKT, said: “You don’t have to remember which paragraph numbering scheme to use or how it should look because they have been standardized for the firm. This saves us time, ensures consistency and allows anyone to work on any document.”
Related Article: Break away from the old standard procedures that are costing you time and money. Read “The Value of Improving Standardized Processes in Your Law Firm.”
4. Improved Collaboration
One of the most aggravating elements of Microsoft Word is adjusting the formatting. Numbering and style schemes in legal documents continuously change, which makes staying consistent a trying task. This is magnified when there are multiple users (or firms) working on one document. Word LXTM cuts reformatting time in half due to the pre-established settings and easy-to-use tools right on the ribbon. One example is 1Point1 Numbering’s ability to detect a non-formatted numbering scheme, and in just a few clicks, helps you fix it so that everything is uniform again.
Download the complete Olthuis Kleer Townshend LLP case study to learn more about how Word LXTMEnterprise from Infoware can help improve the way your firm creates legal documents, forms, correspondence and contracts. As Philip Rouse, Office Manager at OKT, said: “Implementing Word LXTM was an easy decision for us.”
Looking to increase the way your law firm creates and formats legal documents?